Event Photography Proposal Agreement

Published on Sep 20, 2025

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This Event Photography Proposal Agreement (“Agreement”) is entered into between the Client and the Photographer as of [date].

Event Details: The Client agrees to hire the Photographer to provide event photography services for the following event:

Payment: The Client agrees to pay the Photographer the total fee of [amount] for the event photography services. A non-refundable deposit of [amount] is required at the time of booking, with the remaining balance due on the day of the event.
Cancellation: If the Client cancels the event or changes the event date, the deposit is non-refundable. In the event that the Photographer cancels, a full refund of the deposit will be provided to the Client.
Ownership and Usage Rights: The Photographer retains all rights to the photographs taken during the event. However, the Client is granted a non-exclusive license to use the images for personal or promotional purposes.
Image Delivery: The Photographer will deliver the edited images to the Client within [timeframe] after the event via digital download.
Copyright: The Photographer retains the copyright to all images and may use them for promotional purposes. Any additional usage by the Client requires written permission from the Photographer.
Indemnification: The Client agrees to indemnify and hold harmless the Photographer against any claims, damages, or losses arising from the Client’s use of the images.

By signing below, the Client acknowledges that they have read and agree to the terms and conditions outlined in this Agreement.

Client Signature: ___________________________________________________Date: _______________

Photographer Signature: ______________________________________________Date: _______________

Thank you for choosing [Photographer] for your event photography needs. We look forward to capturing your special moments!