Sample Proposal to Lease Commercial Space in 2024

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[Your Name] [Your Company Name] [Your Address] [City, State, Zip] [Phone Number] [Email Address] [Today’s Date]

[Landlord’s Name] [Landlord’s Company Name] [Landlord’s Address] [City, State, Zip]

Subject: Commercial Space Lease Proposal

Dear [Landlord’s Name],

I hope this letter finds you well. I am writing to express my interest in leasing the commercial space located at [Address]. I believe that this space is well-suited for my business, and I am confident that it will contribute to the growth and success of my company.

As a brief background, [Your Company Name] is a [Description of Your Business], specializing in [List of Services/Product Offering]. We have been operating successfully for [Number of Years] and are now looking to expand our operations. After careful consideration and market research, we have identified your commercial space as an ideal location for our growth.

Please find below the key terms and conditions of the proposed lease:

  1. Space Details: Address: [Address] Total Area: [Total Square Footage] Configuration: [Description of Layout, Number of Rooms/Offices, Amenities] Parking: [Number of Designated Parking Spaces]
  2. Lease Terms: Lease Type: [Length of Lease, e.g., 3 years with the option to renew] Rent Amount: [Proposed Monthly Rent] Rent Escalation: [Annual Percentage Increase] Security Deposit: [Proposed Security Deposit Amount]
  3. Tenant Improvements: Required Modifications: [List of Specific Modifications Needed] Responsibility: [Clarify if Tenant will be responsible for the modifications or if Landlord will handle them]
  4. Lease Inclusions: Utilities: [Specify Included Utilities, e.g., Water, Electricity, Gas] Maintenance: [Clarify if Tenant or Landlord will be responsible for maintenance and repairs]
  5. Insurance: Required Coverage: [Minimum Insurance Coverage Required] Naming of Additional Insured: [Landlord’s Company Name] Evidence of Insurance: [Provide Timeline for Providing Proof of Insurance]

Please note that these terms are subject to negotiation and adjustment based on further discussions. I am open to any suggestions or modifications you may have to ensure a mutually beneficial agreement.

In conclusion, I am excited about the prospect of leasing your commercial space and believe it will provide an excellent opportunity for both parties involved. I would appreciate the opportunity to discuss this proposal further and address any questions or concerns you may have. Please feel free to contact me at [Phone Number] or [Email Address].

Thank you for considering my proposal. I look forward to hearing from you soon.


[Your Name] [Your Title] [Your Company Name]

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