Proposal Request Letter

a minute read

The proposal request letter is composed in order to gain approval for a certain idea or topic or issue etc. This can be for both business and non-business related purposes. Irrespective of the purpose, it is important to properly coordinate such a letter so as to gain approval. One must highlight the basic important points and keep it short and simple. Rarely is a long essay-type proposal approved over a more organized and brief proposal letter. Hence, the individual must have a clear idea of the concerned matter and note it down in the letter accordingly.

Sample Proposal Request Letter



Mr. Matthew Smith


Trojan High School

Springfield, Chicago-12

Sub: New equipment for the cafeteria

Dear Mr. Smith,

I have been working in the cafeteria for 10 years and would like to request for some changes that will benefit the children and the school as a whole. There is a great need to buy new cooking equipment especially a new soup pot as the old one can barely sustain the weight of water over 5 liters.

We will also need new hairnets as the old ones have all been worn and torn over time. The children have been complaining about the lack of milk cartons in the cafeteria and hence, we need to get more of those so that at least 70% of the students get it.

The cook has also requested for a new spatula since his old one has been broken for quite some time. I request you to kindly look into the requirements and do the needful.


Matilda Grey,

Cafeteria In-charge.




Facebook Twitter LinkedIn Whatsapp Pocket

Related Posts:

A rental proposal letter is the letter through which an entity is proposing to rent out a property/ item to another person or entity.  The letter is addressed to the owner of the item that the sender wishes to rent out. The letter must present the proposal in ...
A proposal approval letter is a document which outlines the manner in which a particular proposal sent by an individual or a company or institution to another is to be accepted and that information is conveyed in the form of a formal letter. The proposal appro...
When an individual/ entity wants to make a proposal suggesting anything related to a restaurant business, they may choose to communicate the proposal through a letter. Such a letter is referred to as a restaurant business proposal letter. The proposal letter i...
A vendor proposal is the proposal made by a vendor to a manufacturer to hire the services of the respective vendor. When the vendor makes such a proposal to the client by the way of a letter it is referred to as the vendor proposal letter. The vendor in the le...
An HR consultancy is an entity that specialises in providing advice regarding manpower/ human resources to its clients. An HR consultancy proposal letter refers to the letter type through which the agency makes proposal to its clients. The proposal letter is...
A proposal rejection letter is a document which outlines a company, institution or individual’s rejection of a particular proposal and the reasons for the rejection. Care should be taken to make the tone of the rejection letter professional and warm simultaneo...